1 APOLOGIES FOR ABSENCE
2 DECLARATIONS OF INTEREST
3 APPROVAL OF LAST MONTHS (07.09.15) MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate
record of last months meeting.
4 CRIME/NEIGHBOURHOOD WATCH
No report had been received from PCSO Thelma Mead. BW had nothing to report.
5 COUNTY/DISTRICT COUNCILLOR
Regarding councillor attendance at meetings ML advised that SSDC could be
consulted if required.
Feedback from neighbouring Parish Councils was that litter from McDonalds was on the
increase and that what had been a good rapport, with the Sparkford branch, two or three
years ago had apparently deteriorated recently. ML was seeking Councillors views on
this. This subject is dealt with under item 9 a below.
It was also reported that SSDC is exploring joining forces with Mendip District
Council, to share the Chief Executive and other roles. Also under consideration by SSDC is
the taking over of the Westlands Sport and Leisure Centre in Yeovil. ML sought comments
regarding use of the facility, one councillor had been there on many occasions three had
been there on few occasions. It was noted that the facility was not as good as it had
been. Areas of concern for SSDC are the cost, as the building in particular the roof,
a) Small Improvement Scheme (SIS). The meeting held at County Hall
with highways was positive, the photographic evidence supplied assisting greatly in
putting across the concerns of the Parish Council that the SIS fell short in its aim to
reduce vehicular speed through the village. Highways are dealing with road signage and
yellow lines in the area of the Old Coal Yard site. There was also an acknowledgment that
the gates/speed limit sign at the eastern side of the village were not as had been shown
on documents sent to the Parish Council. Also, that vegetation already obscured what had
been put in place and that the Welcome to Sparkford
. sign had not been
supplied. The planning decision for the Longhazel Farm development has not been issued to
date but once that had occurred progress would be made to resolve issues at the western
end of the village.
b) The bridge/A359 Cary Road junction. County Roads South Somerset
advised that the area had not made allocation in the 2016/17 financial year for
resurfacing and will be presented again for consideration in October 2016 for 2017/18
finance year. Also details would be sought from Network Rail regarding bridge inspections.
It was pointed out that the depression in the road on the east side of the bridge is
worsening, being compounded by heavy lorries hitting the road surface, and it could not be
understood why highways fail to see this. It was agreed that the Clerk asks John Nicholson
to meet with KD and TT on site with a view to seeking an emergency repair before there is
an accident. Clerk to arrange.
7 PLANNING DECISIONS
a) 15/03288/FUL Convert garage to bedroom, single storey side
extension, front porch and detached garage 4 Manor Close, Sparkford, Mrs P Griffiths.
Permitted with Conditions
b) 15/02408/FUL Change of use of existing storage building into a farm
shop Mill Farm, Weston Bampfylde Rd, Weston Bampfylde, Mr A Mangles Permitted with
c) 15/03787/PDE Proposed extension (i) The projection of the extension
beyond the rear wall of the existing dwelling is 3.92 metres; (ii) The maximum height of
the proposed extension is 3.6 metres; (iii)The height of the eaves of the proposed
extension is 2.45m. 2 Meadow Cottages, Sutton Montis Road, Weston Bampfylde, Permission
d) 15/03345/S73 S73A Remove Condition 1 and vary Conditions 3, 10 and 12
of approval 14/00644/S73 dated 14/05/2014. Site of Old Coal Yard, Sparkford Road,
Sparkford. Stonewater. Permitted with conditions
8 PLANNING APPLICATIONS None
9 MATTERS ARISING NOT INCLUDED IN OTHER SECTIONS
a) McDonalds. The Clerk had circulated an email from the manager at
McDonalds giving an update on points originally raised at a meeting in June. Concerns
remain regarding the speed hump which has been replaced but has not reduced the speed of
vehicles on the site, one of the bollards used to close off the lorry parking area at
night has been flattened. One litter bin has now been offered to the village. The ditch
along the Wolfester Terrace boundary of the site has been partially cleared, the hedge is
the responsibility of McDonalds and the fence along the same boundary remains lower than
it should be. No further details have been forthcoming regarding a Love where you
Live Event which had been intended to build good relations with the Community. It
was agreed that the Clerk should ask SSDC licensing for details of the conditions of the
24 hour opening licence granted to McDonalds. Also that the Manager and Area Manager of
McDonalds be asked to attend the November meeting.
b) Railway Station and new request stop. The Clerk advised that Robin
Chapman had sent an email explaining that he was liaising with the planning department and
no further information had been received.
c) The date and time for SPC to meet with Boon Brown in October was
agreed. A public information session had also been proposed by Boon Brown which it was
felt gave insufficient time for the Parish Council to deal with any responses. There then
followed a discussion about issues such as foul drainage and how best to gain and
understand the views of Parishioners. It was proposed by LP that the Clerk should let Boon
Brown know that the Parish Council would like a public consultation event to take place on
an evening, 5.00-7.30pm at the Village Hall. KF seconded and all agreed. It was also
agreed that an invitation to the event be drafted and circulated to all councillors before
printing. The invitation would be sent to all in the Parish and that Haynes be asked if
they would be willing to print the invitation. Councillors to assist with delivery.
d) SSDC statement of Community Involvement draft for consultation.
This document was previously circulated to Councillors and the item held over from the
last meeting. The Clerk advised the time period for a response had expired. KF noted that
this was an update of a 2007 SSDC document required by law and there were no concerns for
the Parish Council.
e) Flood Risk Management event at SSDC. KF and KD attended. It had been a
good and worthwhile event to attend. KD took the opportunity to explain that Sparkford
village had foul and surface water drainage problems and that no progress was ever made on
these issues. In view of further development potentially taking place in the village it
was proposed by KD that Wessex Water, the Environment Agency and David Norris from SSDC
Planning be invited to attend the December Parish Council meeting to discuss drainage
f) Review of Standing Orders. The draft of the review had been previously
circulated. It was agreed that the draft be adopted with further clarification needed on
some points (Clerks email to all, dated 01.10.15) being necessary.
g) Councillor Training, SALC advice, Good Councillors. It was proposed by
KD and seconded by VM that SALC be booked for a formal training session at a mutually
agreeable date in early November, all agreed. Also that 7 copies of The Good Councillor
Guide be purchased.
10 FINANCIAL MATTERS
a) Payment of Clerks Salary of £275.61 was approved.
b) Sparkford Playing Field Association request for the annual grant of
£150.00 was approved
c) Payment of the invoice for the half yearly rent for Sparkford Playing
Field to Greenslade Taylor Hunt of £125.00 was approved.
d) Flood Mitigation Scheme Church Road/rear of garages . Details
of the quotes had been previously circulated. It was proposed by VM and seconded by DB
that the quote from Treetops Construction be accepted. All agreed.
e) Dog Waste Bin replacement. It was proposed by KF and seconded by LP
that the Fido 25 Dog Waste bin (£84.00 + VAT) and extended base post (£39.00 +VAT) and
fitting by SSDC (£46.55 +VAT) be purchased. LP seconded. All agreed.
f) Parish Council Accounts quarterly update were previously circulated.
These were noted.
A letter had been received from Somerset Highways advising 20kg bags of de-icing material
would be available for collection on Saturday 21st November. KD offered to collect these
taking with him the letter.
The above letter was accompanied by a leaflet entitled Guide Winter Services in Somerset
M. Ogborne of Sparkford Cricket Club advised of the Big Bike Ride 2 stopping at
Sparkford Cricket ground 8.30am Sunday 11th October.
Sparkford Playing Filed Association advised that they would like to organise a Santa
Sleigh event, hoping that Santa will visit Sparkford, Queen Camel, South and North
Cadbury. This will provide an opportunity for children to see Santa and receive small gift
of sweets, no objections were raised.
12 QUESTIONS/COMMENTS FROM COUNCILLOR
A metal cover adjacent to the telephone box and opposite the Parish Hall was noted by KF
to be slippery, particularly when wet. Highways to be asked to come out as soon as
possible to prevent a potential injury occurring.
Queen Camel Parish Council to be asked about legal advice being sought regarding
development in Queen Camel.
13 ITEMS FOR FUTURE AGENDA