1 APOLOGIES FOR ABSENCE Mr K Davis and Mr P
Downton had given their apologies
OF INTEREST None
APPROVAL OF LAST MONTHS MINUTES
Minutes of the meeting held 4th January 2016 were signed by the Chairman as a
true and accurate record of last months meeting.
b) TT noted
receipt of the acceptance of office forms and welcomed Mrs A Roylance, Mr D Nurse, and Mr
R Bell as new councillors. He continued with the Minutes of the Extra-ordinary meeting of
18th January 2016 and LP passed on typed amendments to the minutes to the
Chairman who thanked him for them. No further discussion took place. The minutes were not
4 CRIME/NEIGHBOURHOOD WATCH
PCSO T Mead
advised that Avon and Somerset Neighbourhood statistics were being used once again. For
Wincanton Rural South area 45 crimes were reported of which 13 were criminal damage, 2 non dwelling burglary, 1 dwelling burglary, 1
theft from a motor vehicle and the remainder being other offences. There had been 204
calls to the forces service centre relating to Sparkford area the majority about public
safety/welfare, transport, crime, and general issues. Road related calls included those
about the A303.
Mr Wescott noted that the speed camera had been in the High Street.
Item 8 of the agenda
was taken next
of Dutch barn to holiday let and former milking parlour to dwelling ,
Land at Sparkford Hall, Sparkford Road, Sparkford. Mr J Harman. Amended
proposal/additional information. Mr Miller, agent, was given the opportunity to explain
the amendments made to the application to overcome objections made to SSDC. A summary of
comments made by parish councillors was given noting that while the use of the buildings
was thought to be good this did not overcome the councils concern that the proposal would
lead to more new dwellings in this location connecting into the sewage system and in turn would lead to further development in
the future. The applicant explained that the application forms indicate that the proposed
dwellings would be connected to septic tanks. There then followed an exchange of views. It was concluded that the parish council would
object to the proposal referring to the drainage issue.
Mr Miller and
two clients departed from the meeting at this point.
5 COUNTY/DISTRICT COUNCILLOR
In the open
session the before the meeting was declared open ML noted that MacDonalds litter pickers
had been seen regularly in the parish. No decisions had been made about Council Tax. ML
had been in receipt of an email regarding A358/A303 corridor and Highways England planned
public information events which are as follows:-
2016 Lady Antrobus House, Amesbury
22 February 2016 The Podymore Inn, just off the Podimore roundabout on the A30325
February 2016 The Monks Yard, Ilminster
26 February 2016 Creative Innovation Centre CIC, Taunton and Tesco Superstore, Castle Street,
will be open to the public from 13.00 until 20:00 during which Highways England
staff will be available for people to talk to and ask questions. We also expect to hold a
series of briefing sessions for local stakeholders and the media at each venue (except
Tesco on 26th Feb) on the
morning of each event.
a) Old Coal Yard site footpath. Nothing to report
b) Bridge/A359 Castle Cary junction. Nothing to
a) 15/05403/FUL Change of use of
land and building to equestrian use. Construction of a menage. Land rear of Sparkford
Hall, Sparkford Road, Sparkford. Mr E Hobbs. Permission granted with conditions.
8 PLANNING APPLICATIONS Item taken earlier
9 MATTERS ARISING NOT INCLUDED IN
a) Sparkford foul and
surface water drainage. Wessex Water advised that in December 2015, Operations completed the
cleaning and repairs of the sewers in the following areas: High Street, Haynes
Motor Museum, Church Road and Outfall sewer to Sewage Treatment Works. Also that there
would be a visit by
engineers early in February to measure flows in the system and identify infiltration. With
regard to surface water drainage issues information was still being collected to be
recorded on a map
b) MacDonalds. There are 3 bins at MacDonalds
site to be located in the parish, at the layby on the A359 Castle Cary road and either end
of Sparkford Copse. Clerk asked to liaise with Street Scene to arrange collection of bins
and siting of them. Also the entry/no entry to the service station arrangements to be
c) Village information evening/questionnaire
(also referred to as survey). Data has now been entered on spread sheets.
Clerk to request a summary report from Tim Cook at SSDC to be forwarded to LP and KD
d) Training. The Clerk expressed an interest in
attending a course on insurance and risk assessment at a cost of £25, this was approved.
Also, with new councillors joining and previous acknowledgement that refresher training
would be useful it was agreed that arrangements to be made for whole council training to
take place as soon as possible.
e) A letter of complaint had been received at
the end of the last meeting (4th January 2016) and a reply had been sent. LP
requested that both letters be circulated and the matter be brought to the next meeting.
f) TT and KD had attended meeting about the
Parish Environmental Wardens. The meeting was well attended and ways of maintaining
parishes in the best way possible were discussed. One such way would be to use the
Community Pay Back Scheme offered by SSDC/Street Scene. TT suggested work on The Avenue
footpath maintenance be put forward as a suitable scheme to be put on the next
TT and PD attended the Area East Annual Town and Parish
Council Meeting at Wincanton. Amongst items that came up were Section 106 agreements and
the new payment scheme. SSDC would be using both approaches for the time being. There had
also been some disquiet amongst those attending regarding recycling and subsequent
littering but this could be resolved in a new approach by Somerset Waste Partnership.
g) The Clerk had sought a quote from PC World and
completed an application for a grant from NALC for the purchase of a lap top and software,
both of which were previously circulated. All agreed to go ahead with the application for
a grant and purchase of the lap top, software and anti-virus package.
10 FINANCIAL MATTERS
of Clerks Salary £159.34 - approved
b) Payment of CCS Membership £40.00 - approved
c) Payment of SSDC
invoice 000026649, fitting replacement dog waste bin £55.86 (inc £9.31 VAT) - approved
d) Payment of SSDC
invoice 0431000652X, Printing of Parish Survey £235.57 (inc £39.26 VAT) - approved
e) Payment SALC
invoice 1085 Negotiate a better outcome in planning £85.00 approved subject to
confirmation that TT can attend.
f) Approval of
expenses Mr L Stevens - Clerk duties for Extraordinary meeting of SPC on 18/01/16
(£44.89). LP asked how this invoice had been received as there had been no previous
discussion about the need to employ a stand in clerk. He had understood that other offers
had been made to cover the clerks (AV) absence which in all probability would not
have incurred a cost. However he was prepared to accept that payment should be made but
that no such decision should occur again without prior agreement of the Council. All
received a telephone call from a parishioner regarding a very bright light/s shining in
the area of Cadbury Business Park (CBP) which could be seen from miles around. It was
thought that this could be situated at the Old Cheese Store adjacent to CBP, both of these
sites are in North Cadbury Parish but the lights are affecting residents in Sparkford
Parish. Clerk to draw to the attention of North Cadbury Parish.
12 QUESTIONS/COMMENTS FROM COUNCILLORS
concern that the planning application (15/03227/FUL) under Item 8 needed to be given
further consideration, to work out what to do and to provide clarity. He noted that the
Parish Council had not mentioned connection into mains foul drainage system in its
objections to the application either at the time of the original consideration or in light
of the amended details recently circulated. The
application forms were checked and it was confirmed that septic tanks were the proposed
means of drainage. It was also noted that the new parish councillors had not had time to
be fully aware of the situation. On this basis it was agreed that the objection to the
scheme be made noting that while the proposal is a good use of buildings it is still
thought that the development will open up the area for further dwellings which Sparkford
does not need and there are no pluses for the village.
FOR FUTURE AGENDA None
OF NEXT MEETING
March 2016, 8pm
There being no further business the meeting closed at 9.15pm