|1 APOLOGIES FOR ABSENCE
Mr K Davis, PCSO Thelma Mead
2 DECLARATIONS OF INTEREST
None (RB arrived 8.03pm)
3 APPROVAL OF LAST MONTHS MINUTES
a) The Minutes of the Extra-ordinary Meeting held on Monday 20th
January 2016 were approved and signed by the Chairman as a true and accurate record of
b) The minutes of the meeting 1st February 2016 were approved and signed by the
Chairman as a true and accurate record of that meeting.
4 CRIME/NEIGHBOURHOOD WATCH
BW had nothing to report relating to crime but did advise that with effect from 1st
April 2016 Sparkford Neighbourhood Watch would cease to exist unless someone stepped
forward to take over as Co-ordinator. TT thanked BW for setting up Neighbourhood Watch in
Sparkford some 12 years ago and all his subsequent hard work organising it and related
social events. During its existence 130 members had joined.
There was no report from PCSO T Mead.
5 COUNTY/DISTRICT COUNCILLOR
ML added his thanks to BW noting that gathering 130 members did not happen
overnight and hoped that someone would carry on his good work.
ML gave details of Council Tax increases which came from County and District. He advised
that Parishes with a river within its boundaries and for which there are maintenance
issues/concerns they should put these forward to SCC and the Rivers Authority. Lastly
reference was made to district and county devolution from Central Government with 17 new
authorities, each to have a mayor, being created in the area if this
goes ahead there will be additional responsibilities but it is not certain what money
would be available. SSDC is currently looking to transform the services it
offers by joining with Sedgemoor and try to reduce council tax increases. With effect from
2020 there will be no Rate Support Grant.
a) Old Coal Yard Site. There had been no update from Sara Davis since
the site fencing had been removed from the verge. Clerk to contact J Nicholson, county
highways, regarding a footpath to provide safe access from the Sparkford Road/Hanyton
Close development to the village.
b) Small Improvement Scheme (SIS) TT reported that the work at western
end of the village had not been completed due to the pending development at Long Hazel
Farm. County wished to complete the work but had yet to respond to his request that the
work should be comparable with the scheme at Holton. The document produced for a meeting
held with County attended by ML, TT and the Clerk was circulated to the new councillors
for information. The Speed Indicator Device results were previously circulated and it was
noted that there had been no reduction in the speed of cars travelling through the village
particularly at the eastern end.
c) Bridge/A359 Castle Cary Road junction. Patching work is to be done
with a two day closure imposed, 23rd/24th March. KD had submitted a
request that signs be situated at the end of Church Road and Sparkford Hill Lane advising
that they are unsuitable for diverted traffic and it was agreed this request be passed on
adding Sparkford Road (to N and S Barrow) to the list. There was nothing to report about
the consultation with network rail and the railway bridge.
d) Trees at the south side of The Avenue. Loose/dangerous branches in
trees to the south side of The Avenue were reported to be overhanging. Following enquiries
the Parish Council has been advised that the trees are the responsibility of the land
owners. Clerk to contact J Nicholson, County Highways, asked to investigate
loose/dangerous limbs and as necessary serve notice on the owners that these require
e) A303/A358 corridor public information evening. TT attended the
Podymore Inn session and was advised that a preferred route would be established in
2016/17 with a decision likely in mid 2018 and a build in 2020/21. No plans were available
for possible routes. ML pointed out that the project is referred to as a 30 mile express
way from Mere to Ilminster leading to a conclusion that roundabouts were unlikely to
feature in the plans.
7 PLANNING DECISIONS
a) 15/03327/FUL Conversion former milking parlour to dwelling, land at
Sparkford Hall, Sparkford Road, Sparkford. Mr J Harman. Permitted with conditions.
b) 15/03328/FUL Erection of stable block and office building, land at
Sparkford Hall, Sparkford Road, Sparkford. Mr J Harman. Permitted with conditions
8 PLANNING APPLICATIONS
a) 16/00508/TPO Application to carry out works to trees at Sparkford
Cricket Ground, TPO (SPAR9) 1978, Sparkford Cricket Club. The plans had been circulated
and there followed a discussion acknowledging the now thriving Cricket Club noting in
particular the increased youth section and kitchen refurbishment. However, concerns were
expressed about the application to carry out work to/ fell trees subject of the TPO and
are summarised as follows :- No need to fell trees, just
tidying up required. Strongly disagree with felling trees. Tidying pruning to remove dead
wood but healthy trees must not be cut down. Felling of trees could have an impact on the
bank which is holding up the road, tree roots have a big part in the stability of that
bank. It is believed that removing trees from the western side of the field adjacent to
Castle Cary Road/The Avenue would destabilise the bank. The tree numbering on the plan
does not agree with the letter from Steve Hunt; e.g. on the plan tree 356 states
lime but the letter states tree 356 ash. Also according to my
observation tree 353 is not ash but is actually
thorn and tree 358 is not lime but ash. We need to know exactly what is
planned for each tree correctly. In general the management of removing deadwood on the
limes, tidying up the oaks and reducing stumps on the beech is sensible, felling the ashes
is not. It was unanimously agreed that these comments be passed to SSDC. TT and LP also
available to meet SSDC arborist on site if required.
b) 16/00725/OUT Mixed use redevelopment
(residential/commercial) together with associated works and access ways. Haynes
Publishing, High Street, Sparkford. BA22 7JJ. All agreed that an extension of time be
requested for comments to be submitted to SSDC and that to allow time to consider Wessex
Waters findings on the foul water system due for the April 4th Parish
Council meeting there should then be an Extra-Ordinary meeting of the Parish Council on
April 11th 2016. The new councillors were encouraged to study the application
as there is a lot of information. Benefits for the Parish would also need to be considered
and involvement in any S106 agreement should start with the planning case officer and/or
c) 16/00726/COU Change of use of Home Farm from office (B1) to
Residential (C1). Home Farm House, High Street, Sparkford, BA22 7JJ. The file is to be
circulated and the application considered at the April meeting. An extension of time for
comments to be requested.
9 MATTERS ARISING NOT INCLUDED IN OTHER
a) Sparkford Foul and Surface Water. Mr Tidman advised that 2
locations had been identified where groundwater is getting into the foul sewer network.
Further investigation was required and he suggested coming to the April Council meeting.
AECOM (consultants) had liaised with KD about surface water and a full report was being
prepared for submission to the Environment Agency Blandford Office for the end of
b) McDonalds. Progress had been made regarding the siting and
installation of 3 bins donated by McDonalds. Streetscene to install the bins at a cost of
£139.65 plus £27.93 VAT. All agreed that this should be done. The bins are to be emptied
c) Village Information Evening. Nothing to report. LP to follow this up.
d) Training feedback. Those attending the Being a Good Councillor
training found it informative and interesting, it was thought that it would be helpful to
update on a more regular basis.TT and PD to attend the course in May. The Clerk attended a
Risk Assessment and Insurance training session which highlighted the need to be certain of
Council positions with regard to the its interests e.g. the Parish Hall, Playing Field,
Cricket Ground. TT and the Clerk attended training on the Transparency Code. It was
informative and helped with annual audit advice and the need for the Council to have its
own web site which can be managed by the Clerk but to have links with the community and
associated web sites.
e) Letter form Mr E Douglas and reply. The relevant letters had been
circulated as requested at the February meeting. No further action was required
f) Light at the Old Cheese Store on the A359 in North Cadbury Parish.
North Cadbury PC was asked to investigate the light pollution occurring at the above site.
The developer of the site was asked to reduce the lighting which was affecting residents
in Sparkford Parish. This has been done.
g) Sparkford Service Station. Contact had been made with the service
station and clarification on the exact issue was sought. Clerk to write to McDonalds and
the Spar store to ask that clear signage is put in place to make sure the one way system
at the filling station is understood by all users/visitors
10 FINANCIAL MATTERS
a) Payment of Clerks Salary of £258.39 was approved.
b) Payment Mr L Stevens covering Clerk for 18/01/16 of £44.89 was
c) Payemnt SALC invoice 1116 of £80.00 for training was approved
d) Payment SALC invoice 1133 for £25 for training was approved
e) Smaller Authorities Audit arrangements/Appointments had been
previously circulated All agreed that the Council should opt in to the service provided.
f) Resignation of the Clerk and replacement. It was agreed to advertise
the post with terms of reference and a contract be prepared. Use to be made of the Village
Magazine April edition, SSDC/Angela Cox and SALC to publicise the post. RB and TT to carry
a) Blocked footpath at the end of Cherry Pie Lane. RB had contacted the agent of
Diocese of Bath and Wells, being Greenslade Taylor Hunt. The tenant is to be asked to
remove the obstruction
b) Request for a letter of support from Sparkford Cricket Club for grant funding for
equipment. After a short discussion it was agreed to write a letter of support using words
provided by RB.
c) Complaint about spot light at The Sparkford Inn causing light pollution. LP contacted
the manager at the Inn who had moved the flood light twice to reduce the glare for
neighbours. Situation to be monitored and brought to the April meeting.
12 QUESTIONS/COMMENTS FROM COUNCILLORS None
13 ITEMS FOR FUTURE AGENDA
a) Neighbourhood Watch Co-ordinator and handing over of funds and defibrillator.
b) Air Ambulance accessible place to land in village in an emergency.
14 DATE OF NEXT MEETING
Monday 4th April 2016 at 8pm.
Extra-ordinary meeting of Sparkford Parish Council Monday April 11th
2016, 8pm to consider planning application 16/00725/OUT
There being no further business the meeting closed at 10.15pm