|1 APOLOGIES FOR ABSENCE
None were received
2 DECLARATIONS OF INTEREST
There were none.
3 APPROVAL OF LAST MONTHS MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate
record of last months meeting.
4 CRIME/NEIGHBOURHOOD WATCH
Mr Westcott reported a quiet month and that he was looking forward to seeing
everyone at the NHW Christmas get together on Friday. The Western Gazette will be in
attendance as they are doing a report on Sparkford Neighbourhood Watch.
The Clerk read out a report sent by PCSO Thelma Mead:
There had been 8 crimes reported and dealt with in the last month and 12 calls to the
force service centre. She reported she would be attending the December meeting of the
Evergreen Club. The Community Speed Watch will resume in the New Year when they have
managed to find other locations to stand in the High Street. A meeting has been arranged
between the Community Speed Watch and PCSO Mead for 14th December and Stuart
Hunter has also been invited.
There was an incident at the Cricket Pavilion during October which
is yet to be reported to the Police. She has sent an email to the Chairman but is still
awaiting a reply.
It was reported that youths have been collecting at the bottom of Brains Lane.
Mr Crawford said we now have a Police Crime Commissioner, Sue Mountstephens, who was an
independent candidate. The Clerk had circulated an email from her reporting on her first
week in the job.
5 COUNTY/DISTRICT COUNCILLOR
Mr Little reported that the Local Choices event in Yeovil had been a success with
over 100 people attending. We would be able to see the situation with the Safety Scheme on
the website. He would report on the Health & Wellbeing Fund later in the meeting.
Mr Tuck asked Mr Little how he had got on with finding out about the Advanced Warning sign
opposite Haynes. Mr Little said he hadnt done anything about it yet.
Mr Lewis said the LDF is being address at the full Council meeting
in January. Developers are challenging the District Council on number of dwellings.
Regarding business rates, the District and County Councils will be pooling their resources
in April next year. This is likely to be agreed.
The Clerk reported that the SID installation last month had not been successful
due to the failure of the battery but had been informed we will have another installation
this month to make up for the problem.Mr Tuck reported that the bridge had now been
repaired and the footpath had been reopened.
7 LOCAL PLAN/AFFORDABLE HOUSING
Mr Piper said Mr Harcourt had complained that the hedgerow in Cherry Pie Lane had
been pulled out by the developers. Also he didnt receive a letter regarding the
proposed air source heat pumps. Mr Crawford has asked the Planning Officer about this and
is awaiting a reply. Mr Piper asked a question about the decibel level of the units and Mr
Bourke confirmed it goes up by 2 decibels per unit. He said in the report from the
Environment Officer it would be 43 decibels at the window of the nearest house which is
8 PLANNING DECISIONS
a) 12/03430/FUL Erection of an extension to existing workshop building
Garrett Commercials Ltd, land off A359 and A303 slip road. GRANTED
9 PLANNING APPLICATIONS
None had been received.
10 MATTERS ARISING
a) Report from the Neighbourhood Plan meeting
Mr Bourke and the Clerk had attended this meeting and the Clerk circulated
information given out at the meeting. Mr Bourke said this is a follow on from the Parish
Plan scheme in regards the devolution/localism strategy. It is a legal document but
applies only to development plans. The amount of work, effort and finances to take this
forward are huge. Queen Camel was fortunate to get an extremely large amount of man hours
and funding as front runners.
The whole plan takes approximately 2 years to complete and has to go
before an independent examiner to be passed. If it isnt successful the parish then
have to go back to square one and start the process again. All the plans have to fit in
with the District Plan which should be finalised in the middle of next year. There are
proposals to replace the S106 agreements with CILs (Community Infrastructure Levy).
Mr Lewis said this will mean communities will know sooner rather than later where the
money is going. It is expected that 5% would go to the parish/community and 95% for
infrastructure. If a planning application currently has a S106 assigned to it and then the
developer resubmits the application the CIL will overtake the S106 agreement. Development
areas are swept aside but development will be according to the District Plan and the
Parish Council will have quite a bit of input into what happens.
The Clerk pointed out that if we go ahead we would be awarded an
initial sum of £5,000 but would only receive the bulk of the funding, £25,000, at the
end and only if it has been passed by the independent examiner. If it is not passed no
additional money would be paid which would leave the parish seriously in debt. Queen Camel
had approximately 6 committees with about 12 members on each, all working towards their
plan. It also has to be ratified by 52% of the parishioners.
b) Report from the Local Choice Event
Mr Piper and Mr Davis had attended this meeting. They both attended the talk on
the Warden Scheme. It is proposed that £3,000 would be split between four parishes as a
one off payment. This would cover a person doing work in the parish which would be
approximately £100 per day or £1,200 per year. It would also have to cover the cost of
training. Once this funding has been spent the parishes would have to take on the expense
through the precept.
Mr Lewis said that Brympton is keen to join with other parishes, Queen and West Camel will
join as would Marston Magna..
Mr Little said within Camelot ward five parishes attended the
meeting and we need to look for reasons and benefits to take this on. Mr Bourke asked if
the areas of work that are being offered to parishes to take on are statutory duties. Mr
Little said this would not be the case as the County Council cannot give up their
Mr Piper said he hadnt got a problem in helping cleaning up
the highway but he did have a problem with liability. Would he be covered if something
happened? The Clerk was asked to contact our insurers to question if volunteers would be
covered if they carried out work.
Mr Crawford summarised by saying there were two options; we can do
the whole thing on our own but would be ineligible for funding or we could join with three
other parishes and get the initial funding and then share the warden. The Clerk was asked
to contact neighbouring parishes to see what they are doing. Mr Braithwaite asked if this
is necessary. Mr Piper said it would make our parish a little bit nicer.
c) Funding/purchase of a defibrillator
The Clerk had circulated information received from the British Heart Foundation
and also an article provided by Mr Westcott. After some discussion the Clerk was asked to
contact both the BHF and ambulance service to see that their opinion would be if we
decided to go ahead. She was also asked to contact our GP practice in Queen Camel for
Mrs Goodland said she thought they had added a piece of fence on top of the
11 PAYMENT OF ACCOUNTS
a) Clerks Salary & Expenses
The Clerks salary of £199.46 and expenses of £7.50 were approved.
1) Delegation to grant dispensations
Mr Crawford said that under the previous standards regime, the statutory Code of Conduct
gave an automatic exemption to Councillors from having a prejudicial interest when setting
the precept. This provision is unfortunately not replicated in the current legislation
more through oversight than a deliberate act but does leave a technical legal issue that
needs to be resolved to avoid the risk of any complaints being made to the Police.
Accordingly, to avoid any problems Councillors will need to be granted a dispensation to
discuss budgets and precepts in the future. There are two options: Councillors either sign
a dispensation form which would need to be sent to the District Council or they could
delegate the granting of dispensation to the Clerk, in which case Councillors just have to
sign one form on the night of the meeting.
Mr Tuck proposed that the Clerk be delegated to grant the dispensation, Mr Braithwaite
seconded the proposal and all Councillors agreed.
2) Sign the dispensation form
All Councillors signed the dispensation form.
3) Discuss the various calls on the precept and requests
The Clerk had circulated a list of all donations and funding that we currently
grant various bodies. She also read out a list of organisations that had been in contact
Mr Bourke said the Playing Field Association would be coming to the
Parish Council asking for an increase in the grant in 2013. The reason is that all safety
inspections of the Playing Field now have to be paid for. This is the first year it has
happened and they no longer get any funding from outside bodies. There is also a lack of
funding from the breakfasts which has to be made up by the PFA event in September. He said
they would probably ask for another £100 on top of what they already receive.
Mr Tuck said the Village Hall Committee have had to increase rents
to all users of the village hall to cover weekly maintenance costs. The main cause for
concern is maintenance, cleaning and material costs. He thought they would require £360
Mr Bourke asked what the precept was at the moment and what funds did we have in the bank.
The Clerk reported the current precept was £4,650 and the current bank balance stood at
4) Set the precept
Mr Braithwaite proposed setting the precept at £5,000, Mr Bourke seconded the
proposal and all Councillors were in agreement.
Mr Lewis suggested checking if there was a cap of 3% on the precept and it was agreed the
Clerk would enquire and if there is she had authority to set the precept up to the capped
amount or set it at £5,000 if there were no caps.
a) Western Gazette Campaign to dual the A303
The Clerk had circulated a letter from the Western Gazette who had started a
campaign to dual the A303. Up until now they had been asking individuals to register their
support for the campaign. They are now asking all town and parish councillors if they wish
to add the names of their respective authorities to their bid.
Mr Braithwaite said surely we had a duty of care to our parishioners to register the
Parish Councils support to this campaign. All Councillors agreed and the Clerk will
contact the Western Gazette to confirm our support.
13 ANY OTHER BUSINESS There was none.
14 QUESTIONS/COMMENTS FROM COUNCILLORS
Mr Crawford reported that he had met with a Streetscenes representative who had
agreed to install two new bins on the central island at the Little Weston lay-by and they
would also move the McDonalds litter bin. These should no longer be a problem for Mr King
Mr Lewis reported that Hilary Presnail had contacted him regarding
the blocked drains opposite her house (Westacre on the Barrow Road). Due to them being
blocked her house was flooded. Mr Lewis had contacted Scott Davies of Highways but
hadnt received any response. It was agreed the Clerk follow this up.
15 ITEMS FOR FUTURE AGENDA There
16 DATE OF NEXT MEETING
Monday, 7th January 2013.
There being no further business the meeting closed at 9.35 pm