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MINUTES OF THE MEETING OF SPARKFORD PARISH COUNCIL
HELD ON MONDAY 13th MAY  2013 AT 8.00 PM
IN SPARKFORD PARISH HALL

Present:
Mr J Crawford – Chairman
Mr T Tuck – Vice Chairman
Mr A Bourke
Mr D Braithwaite
Mr L Piper
Mr K Davis
Mr M Lewis –
County and District Councillor – Camelot Ward
Also present:
2 members of the public
In attendance: Mrs K Bourke – Clerk

After a short opportunity for members of the public to address the Council, the Chairman opened the meeting at 8.00 pm

1 APOLOGIES FOR ABSENCE
Apologies had been received from Carol Goodland.

2 DECLARATIONS OF INTEREST  There were none.

3 APPROVAL OF LAST MONTH’S MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate record of last month’s meeting.

4 CRIME/NEIGHBOURHOOD WATCH
Mr Westcott reported that a burglary had taken place in the village and that it was now in the hands of the Police. He reported on bad parking at the bottom of Church Road and Mr Crawford asked him to speak to Thelma Mead about this.
Mr Tuck mentioned the articulated lorry cab that has been parking in the bus stop and also outside Cedar Court – this is being dealt with by Thelma Mead.

Mr Crawford referred to the burglary in Weston Bampfylde and said that people should make sure they leave some lights on when leaving their properties and also have a burglar alarm.

PCSO Mead reported on the police statistics for the month of April which unfortunately now covered a very wide local area rather than just Sparkford. She had been contacted by Nick Holbrook of The Old Mill. He had installed, at his own expense, a swinging gate to the entrance of the Montgomery’s fields to stop sheep going across. This has been pulled off its hinges by a member of the public. She will be putting an item in the Parish Newsletter about this.
She had received photographs and information from Malcolm Littlewood about the theft of wood from the Copse and was very hopeful of this going to court.
She will be dealing with the issue of double/parallel parking in Church Road as reported by Bill Westcott.

Thelma reported that as from July she would be going on a new 10 week shift pattern which means we may not see as much of her. Please telephone or email her with any queries.

Mr Lewis reported that over the Easter weekend fuel was taken from vehicles on his site and last weekend Garretts found a number of petrol cans adjoining their property. The thieves had taken both petrol and diesel.

5 COUNTY/DISTRICT COUNCILLOR
Mr Crawford congratulated Mr Lewis, on behalf of the Parish Council, on being elected as County Councillor.

Mr Lewis had been to the Queen Camel meeting and said he hoped that Sparkford PC will help Queen Camel as they have just voted and agreed on their affordable housing scheme. Mr Lewis asked Mr Crawford if he would pass on our experiences to Rosemary Heath-Coleman who is the new Queen Camel Parish Chairman.
Mr Lewis said that the proposed closure of the A371 Castle Cary Railway Station and over bridge at Wincanton at the same time was taxing him.

6 HIGHWAYS
The Clerk had forward copies of the latest SID reports to all Councillors.

Kevin Davis reported that the gully in Church Road (by 55 Church Road) had dropped lower than 100ml from the dropped pavement and was dangerous. He also reported that the gully outside Meadow Cottage was also faulty and making noise when vehicles drove over it. The Clerk will report these issues to Highways.

7 LOCAL PLAN/AFFORDABLE HOUSING
Mr Crawford said he had received an update from Mark Dillon as follows:

• All houses now allocated.
• Following the enactment of the "bedrooms and benefits" legislation, a special exception was negotiated for Sparkford people to occupy 3-bedroom houses even if their exact need was not for one. All of the 3-bedroom houses, except the 3-bedroom, 5-person house (for which they could not stretch this exception) are occupied by people with Sparkford connections. This last property has gone to someone from Queen Camel.
• The two shared-ownership houses have not gone to Sparkford-connected people as none of these people were able to secure finance.
• Don’t forget that the Sparkford prioritisation system happens again each time there is a change of tenant or shared-owner.
• The "bedrooms and benefits" legislation has had a serious effect on social housing building and could not have been predicted when the houses were built. There will now be a huge shift to building 1- and 2-bedroom houses, which clearly do not have the same long-term flexibility.

A discussion followed on the allocation rules that Yarlington had followed.

8 PLANNING DECISIONS
Four planning decision had been received:
13/00805/DPO – Modification of a S106 Agreement to exclude a strip of garden land from the agreement and to allow the land to be transferred to properties on the neighbouring development. Mr Mark Dillon, Yarlington Housing Group. APPROVED but Deed of Variation needed to formally amend the Section 106 Agreement.
13/00952/FUL & 13/00954/LBC – internal alterations, demolition of existing conservatory and replacement single storey extension. Mr C Eykyn, Little Weston House, Little Weston Road. APPROVED.
13/01127/FUL – demolition of existing rear lean-to. Construction of a two-storey and a single-storey lean-to extension at the rear, together with internal alterations. Mr & Mrs J King Brain, The Grange, Little Weston. APPROVED.

9 PLANNING APPLICATIONS    None had been received.

10 MATTERS ARISING
a) McDonalds
The Clerk reported that Emma Treloar, Manager of McDonalds Sparkford, had turned up at 7.30 for the meeting and hadn’t realised the Annual Parish meeting was being held. She reported that the potholes by the garage entrance had now been filled by McDonalds. The litter bin in the Little Weston layby was being fly tipped overnight with car parts. They were trying to deal with this issue but as it was happening overnight this was very difficult.

The Clerk was asked to contact Emma and pass on the thanks of the Parish Council for all her hard work on litter collections which had been emphasised by Mr Littlewood on behalf of the Copse Trust.

11 PAYMENT OF ACCOUNTS
a) Clerk’s Salary & Expenses

The Clerk’s salary of 209.96 and expenses of 7.50 were approved.

b) Parish Insurance
The Clerk had received the renewal for the Parish Insurance due on 1st June. The cost was 326.85. This was agreed by the Parish Council.

12 CORRESPONDENCE    No correspondence had been received.

13 ANY OTHER BUSINESS
The Clerk brought up a problem relating to the Parish Newsletter. Since Jay Farmer had taken over the editorship she had been receiving more copy to be included which posed a problem with including advertising on the back page. Haynes, who kindly prints the newsletter free of charge, are unable to print any more than the four pages currently included. Jay had contacted the people who request their adverts go into the Parish Newsletter to ask if they would pay 1 per month for the advertising which would allow her to put in a separate advertising flyer. Unfortunately most people refused. In the current edition Jay had actually compiled an advertising flyer on coloured paper and inserted it into the May issue. She did this entirely at her own expense, using 420 sheets of paper and 3 ink cartridges. The Clerk had said she shouldn’t do this and it certainly shouldn’t be coming out of her own personal funds, and that she would bring the situation to the Parish Council.

Some discussion took place and it was decided to put this as an agenda item for the June meeting and mention this in the newsletter so anyone who wanted to make suggestions/comments could attend, before any decision is made.

14 QUESTIONS/COMMENTS FROM COUNCILLORS
Mr Crawford had circulated an email with information that Mrs Goodland had decided to retire from the Parish Council and thanked her for her 15 years of service both as Parish Clerk and Councillor. He asked the Clerk to put this in the Parish Newsletter asking anyone interested in becoming a Councillor to contact her.

15 ITEMS FOR FUTURE AGENDA
a) Parish Newsletter advertising.

16 DATE OF NEXT MEETING
Monday, 3rd June 2013.

There being no further business the meeting closed at 9.04 pm.
KB/14.05.13

 

 

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