|1 APOLOGIES FOR ABSENCE
There were none.
2 DECLARATIONS OF INTEREST
There were none.
3 APPROVAL OF LAST MONTHS MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate record of last
4 CRIME/NEIGHBOURHOOD WATCH
Mr Westcott reported a quiet period. He said that the damage stile had now been repaired.
He congratulated the District Council on clearing the fly-tipping at the Sparkford Copse
so quickly. There is a defibrillator meeting on 23rd October to decide which
model they will purchase which will then result in knowing how much more funding they
require for the second defibrillator.
5 COUNTY/DISTRICT COUNCILLOR
Mr Lewis reported that the £60,000 traffic improvement scheme should be proceeding. There
will also be another fund available for 2013/14. He will also be promoting the Health
& Wellbeing Fund. Mr Piper asked if he knew what type of traffic calming scheme was
going to be implemented, but this wasnt known at the time. Mr Crawford asked on the
progress of faster broadband. Mr Lewis reported this was a disaster for rural areas and
communities should start lobbying their MPs. He also reported that BT is looking at
using the rail network to bring in the broadband.
The temporary road closure at Sutton Montis Road and Church Hill from 7th
October for 8 weeks was reported. This was for Wessex Water to carry out work.
Mr Tuck said the advanced warning sign had been erected at long last but you cant
actually see it due to overgrowth obscuring the sign. The Clerk will contact Highways to
get it cut back.
The state of the road at the junction of The Avenue and the Cary
Road was again raised and the Clerk was asked to contact Highways stressing the concern of
the Councillors. It was suggested a photograph may be helpful and the Clerk will attempt
to obtain one.
7 PLANNING DECISIONS
a) 13/02807/FUL Erection of a new calf house. Land at Middle Farm.
This application had been heard at the Area East Committee meeting
and nearby residents had attended and spoken. The application had been granted but with
conditions relating to landscaping.
8 PLANNING APPLICATIONS There were none.
9 MATTERS ARISING
Mr Piper said that the bins werent being emptied frequently enough. Ms
Treloar said that may have been due to her absence but would make sure they were emptied
regularly. She said the people who were going to do the hedge cutting had let her down and
she was in the process of getting more quotes.
b) Conservation Area Status
Tim Cook, South Somerset District Councils Neighbourhood Development Officer
attended the meeting to outline all the details of obtaining conservation status. It
protects areas of architectural or historical interest. He had spoken to Andrew Tucker,
the Conservation Officer, who considered there was merit in Little Weston. The status has
controls over the ways owners can develop their properties. Planning applications are very
carefully monitored. Certain permitted development rights have to be applied for. The
process is to engage local people in the process. Research would be carried out by a SSDC
officer and a report is produced. This can be used as a planning implementation tool when
looking at applications. A formal request from the Parish Council to Andrew Tucker would
be needed to start the process. Mr Cook said that there is a drop-in event on 15th
October between 3pm and 5pm at North Cadbury village hall looking at their conservation
report and it may be worthwhile attending.
As no residents from Little Weston attended the meeting the Clerk
was asked to contact Sarah Sutton to see if she had contacted all the residents to gauge
their response to the possibility of applying for this status. This will be placed on the
Agenda for November for further discussion.
c) Cricket Club lease
The Clerk reported that although the original lease had long expired the solicitor had
said that it still continued on a rolling monthly basis. All the original conditions such
as maintenance of the ground and that the public have free access to the field still
apply. The Clerk had received various complaints regarding the main gate being padlocked
and a quotation had been sought to install a stile to the left of the main gate to enable
dog walkers to continue using the area. It was then reported that there was another access
point further along Brains Lane and Mr Crawford was going to check its suitability
before going any further with the stile.
d) SALC Training courses
The Clerk had circulated details of all the available courses and would book a place for
Peter Downton on the Good Councillor course being held on 6th November.
e) Local Choices Event
The Clerk had circulated details of this event. Councillors will contact her if they are
able to attend.
10 PAYMENT OF ACCOUNTS
a) Clerks Salary & Expenses
The Clerks salary of £201.46 and expenses of £7.50 were approved.
b) Half yearly rent on playing field
The rent of £125 was approved.
c) Somerset Community Justice Panel funding request
The Clerk had received a request from this body for funding 2014/15. The Parish Council
had given a grant of £100 to the Justice Panel last September but they had now taken on
charitable status. Mr Lewis said he thought they had secured funding from Yarlington Homes
and the Clerk confirmed they had also got the Police & Crime Commissioner and Taunton
Deane Borough Council on board. After some discussion it was agreed the Clerk would
contact them to clarify their funding status. This would be put back on the November
The Clerk reported on a proposed permanent diversion of public footpaths WN16/4 & 13A
and WN19/50 & 19/51A at North Leaze Farm, North Cadbury.
12 ANY OTHER BUSINESS
The Clerk had received an updated copy of the NALC Standing Orders which she had
circulated. We had been advised by SALC to revise our current SOs in light of this.
This will be put on the November agenda.
13 QUESTIONS/COMMENTS FROM COUNCILLORS
Kevin Davis reported that there had been a leak of heating oil into the ditch at the
bottom of Ainstey Drive. This had emanated from the High Street.
Mr Bourke asked if the scan of the area where we were putting our
commemorative stone had been carried out. Mr Lewis said that he was hopeful it would take
place very soon. The Clerk said they would mark out the area again.
Peter Downton said he had made enquiries if Haynes would continue
printing the Parish Newsletter after the reports of their moving from Sparkford. He had
received some feedback that people thought the newsletter was boring and he considered an
update was due. In discussion with Haynes it had been agreed that they would produce an A5
booklet of up to 20 pages and would also staple it. This would give more scope for
advertising etc. Councillors thought this was a good idea and the condensed size would
also make it easier to deliver. A request was made for the font size to be increased as it
was quite difficult for some parishioners to read in the present format.
Mr Crawford reported that he had spoken with J Haynes, Managing
Director, who confirmed they would not be closing the book distribution warehouse until at
least January 2014. The Old Dairy building wasnt owned by Haynes but leased. Mr
Bourke asked about the impact on jobs in the village. Mr Crawford said Haynes was making
it a top priority to try to find work for all the people. He will contact Mr Crawford,
probably in December, to update him on the situation.
Mr Westcott asked if it was possible to request some police speed
checks in the area of the High Street. The Clerk confirmed that Thelma had been going to
organise this but would contact her again on the matter.
14 ITEMS FOR FUTURE AGENDA
a) Conservation Area status
b) Cricket Club gate
c) Somerset Community Justice Panel
15 DATE OF NEXT MEETING
Monday, 4th November 2013.
There being no further business the meeting closed at 9.00pm