|1 APOLOGIES FOR ABSENCE
Apologies received from Mr Crawford.
DECLARATIONS OF INTEREST There were no declarations of
3 APPROVAL OF LAST MONTHS MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate
record of last months meeting.
4 CRIME/NEIGHBOURHOOD WATCH
Mr Westcott reported there had been a very good training session on the defibrillator and
CRV. A total of 36 people within the village are now trained. He said he was still holding
evidence of the fly tipping and was waiting for PCSO Mead to pick this up.
The Clerk read out PCSO Meads police report which showed 13
calls relating to transport/traffic to the Force Services Centre as against one for last
year. Mr Lewis said that the number recognition camera on the A303 near West Camel may be
to blame for this high number.
5 COUNTY/DISTRICT COUNCILLOR
Mr Lewis said there would be no increase in Council Tax from South Somerset
District Council. He confirmed that if there was any shortfall from the Government grant
to the parish then SSDC will make this good. He did not have any details as to whether the
Avon & Somerset Constabulary part of the Council Tax would increase or not.
Mr Lewis mentioned the invitation received from Raglan Housing to
attend a ceremony at the Old Coal Yard to mark the start of work at the project of 13 new
affordable and one open market homes. As no-one had received any information that this was
going to be an affordable housing scheme Mr Lewis will be speaking to SSDC and will also
check on the status of the Section 106 agreement that was in the planning conditions. The
Clerk was also asked to contact them as neither Kevin Davis or Peter Downton had been
Regarding the recent flooding Mr Lewis said that dredging of the
River Cam and others in the locality would be taking place but the Henshall Brook at Queen
Camel is at right angles to the River Cam and this causes problem so something needs doing
further down the River Cam. Mr Tuck mentioned the early warning telemetry station that was
discussed previously and asked if it was worth looking at again.
a) Minor Improvement Scheme
The Clerk confirmed that she had emailed Lydia Howarth at County regarding the
revised plans that the Parish would like to see. Copies had gone to every Councillor. She
had not received any response from County. Mr Lewis had forwarded an email from Ms Howarth
which stated that they will consider the measures that the Parish would like to see but if
they are too different from the original proposal they would have to submit the changes to
the Programme Board for their agreement to proceed.
Mr Piper asked Mr Lewis if the money from this scheme was safe even
if it went into the new financial year. Mr Lewis said that we were not the only Parish in
b) License for commemorative stone
All Councillors were aware of the situation regarding the license for the stone.
The Clerk went into the background of this saying she had filled out an S171 for
permission to deposit building material on the highway and/or carry out minor works
on/adjacent to the public highway. This was granted by the return of the form dated 17th
September 2012. The only stipulation was that no work could commence until the stats
returns were received. This related to the checks by the utilities companies to make sure
none of their pipes etc were in the way when the hole was dug. These had been received and
Mr Lewis had even organised an outside scan to make doubly sure.
Mr Bourke asked Mr Lewis if the County Council had a legal right to
impose retrospective conditions. We entered into a contract with the stonemason after
assurances from County Highways that no further costs would be incurred. This situation is
forcing us to either abandon the stone or to pay the County Council. Could the District
Solicitor be asked this question? Mr Lewis said he was happy to speak to the Solicitor but
has emailed Scott and John Nicholson at Highways with the license dates and permissions
and would like their response before taking this further step.
c) HGV restrictions on Sparkford Hill Lane/Church Road
This item was as a result of the Steart planning appeal being successful. The route
outlined in their plans was to use Sparkford Hill Lane for their HGVs. Mr Lewis said
that any HGV delivering or collection from the locality can use the A359. He said that
restrictions on the High Street would be the most important stretch for us to protect. He
didnt think they would use Sparkford Hill Lane. After a full discussion it was
agreed that the Clerk should request "unsuitable for articulated lorry" signs
for the junction of Church Road/The Avenue, the junction of Sparkford Hill Lane/A359 and
junction of Weston Bampfylde/Camel Road. Mr Lewis said we should also inform David Norris,
Head of Planning at SSDC, that we would be requesting these signs.
7 PLANNING DECISIONS
Five planning decision had been received:
1. 13/04968/PDE Proposed conservatory
17 Church Road, Sparkford. Mrs L Gager
2. 13/04617/FUL Erection of a two storey side extension
incorporating new garage two storey rear extension, alterations to existing porch to
incorporate alterations to front wall of sitting room and window. Demolition of existing
utility room and partial demolition of existing garage Firwood, 55 Church Road,
Sparkford. Mr S Comley
3. 13/04762/LBC Internal alterations and the removal of cement
render from the front façade Little Weston House, Little Weston Road, Sparkford.
Mr C Eykyn
4. 13/04855/FUL Extension to existing agricultural building. Land
opposite Hazelgrove Lodge, High Street, Sparkford. Mr Adrian Smith
5. 13/05041/FUL Erection of a retaining stone wall. Little Weston
House, Little Weston Road, Sparkford. Mr C Eykyn.
8 PLANNING APPLICATIONS
Two planning applications had been received:
1. 13/05076/FUL Change of use of land for
the erection of a pair of single attached garages to serve nearby residential properties.
Land rear of Birchwood, High Street, Sparkford. Mr & Mrs A M & S P Smith
2. 13/05182/FUL Erection of an extension to garage and conversion
into annex providing living accommodation for family member and erection of a conservatory
to existing house. The annex is to be attached to the house with a door providing access
between them. Catalina, Church Road, Sparkford. Mrs Judith Zillwood
Neither of these planning applications had been seen by
Councillors and the Clerk will contact Mr Crawford to get them circulated.
9 MATTERS ARISING
i) Ownership of hedge. Mr Lewis was looking into this and is waiting
to hear back from Chris Cooper. However he had received information from Diane Layzell
which seems to imply that a hedged boundary for the site was a planning condition. As soon
as he knows any further information he will let us know.
Since the development of the Old Coal Yard has begun the McDonalds bin positioned in the
Sparkford Road would need to be resited. The Clerk will speak to Emma Treloar about this.
b) Village Hall accounts
Mr Tuck handed out copies of the current accounts which had been signed by Fred
Rogers and said he would be auditing them from now on.
Mr Braithwaite said these were not dated, the receipts had been incorrectly added, the
totals were incorrect and there was an excess of receipts over payments. The question was
also asked about the disappearance of the Business Saver account which had a £466 balance
but wasnt shown again anywhere in the accounts. Mr Tuck said he would speak to their
Treasurer, Alison Roylance, about these matters.
10 PAYMENT OF ACCOUNTS
a) Clerks Salary & Expenses
The Clerks salary of £275.68 and expenses of £7.50 were approved.
11 CORRESPONDENCE None had been received.
12 ANY OTHER BUSINESS
a) Parish Noticeboard
The Clerk reported that the current Parish Noticeboard was in a terrible state; the inside
where items were placed had blown and it was almost impossible to lock and unlock them.
She had looked around and found a company who could supply two aluminium Noticeboards in
sizes 30" x 40" for £105 each. Other companies who supplied parishes and towns
with Noticeboards had prices over and above £800. Mr Braithwaite proposed and Mr Downton
seconded purchasing these boards. All other Councillors were in agreement.
13 QUESTIONS/COMMENTS FROM COUNCILLORS
The situation with the Old Coal Yard development was raised again and Mr Lewis
said he was perplexed as to what has happened. We have more than our quota of affordable
housing and there is a new development going to be built in Queen Camel. We need to find
out if the development will be for local people and also if it will have the donut system
applied where Sparkford parishioners get first pick and then it goes out to parishioners
in Queen Camel, Marston Magna, Sutton Montis, North Cadbury and South Cadbury. Mr Lewis
will be speaking to SSDC about these matters and report back to the Parish Council.
14 ITEMS FOR FUTURE AGENDA
Old Coal Yard developmen
Minor improvement scheme
15 DATE OF NEXT MEETING: Monday, 3rd
There being no further business the meeting closed at 9.15pm.