|1 APOLOGIES FOR ABSENCE
Apologies had been received from Councillor Lewis and PCSO Mead.
2 DECLARATIONS OF INTEREST There were none.
3 APPROVAL OF LAST MONTHS MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate
record of last months meeting.
4 CRIME/NEIGHBOURHOOD WATCH
The Clerk read out a report from PCSO Mead who was unable to attend the meeting.
5 COUNTY/DISTRICT COUNCILLOR
Councillor Lewis had indicated he had nothing to report.
a) Speed Indicator Devices
The Clerk had received a communication from Dave Grabham who was in charge of the
SID programme. County are considering the possible transfer of SID functions to the
Parish/Town Councils. It is difficult to put a precise cost on this at present because
each Parish/Town council is unique although it is anticipated that there will be a minimal
cost. The Clerk had indicated that Sparkford would be interested and that Mr Braithwaite
had already indicated his willingness to take on responsibility for the SIDs should
they be transferred to our control. SCC would provide the software and training and Mr
Downton indicated he would be willing to donate a computer. As soon as further information
is received it will be presented to the Council.
b) Minor Improvement Scheme
Councillors had been informed that a meeting had been arranged between Lydia
Howarth of SCC, Area Traffic Engineer Gary Warren and ourselves. This is taking place at
10am on Thursday 15th May, meeting in the Sparkford Inn car park. Everyone who
was free was urged to attend. Meanwhile a list of road safety requests should be discussed
tonight so they could be presented at the meeting. After discussions the following
measures were suggested:
1) Bottle neck at the roundabout end of the High Street, perhaps
trying a rubber one first to see its effectiveness.
2) A similar device at the London Road entrance to the village, which could possibly also
be used as a crossing to the main hall car park if it was positioned near the bus stop.
This would be much safer as it would be removed from parents and children crossing by the
junction of Church Road and The Avenue.
3) HGV signage throughout the village as previously discussed.
4) Check on the road signage etc for the new affordable housing being built in Sparkford
c) Other Highways issues
Mr Tuck said the street light in Manor Close was still on 24 hours. The Clerk
will report this again. It was also reported that a resident of Ainstey Drive had
complained about the noise of the cattle grid at the entrance to Hazlegrove School. The
Clerk confirmed she had spoken to the Estates Manager last summer who advised that the
cattle grid didnt belong to the school but he would try to remedy the situation. The
Clerk was asked to contact him again to find out the owner of the land so we could speak
directly to them.
7 PLANNING DECISIONS
One planning decision had been received:
14/01080/FUL Change of use of annex to separate dwelling house.
Cherry Pie Cottage, Cherry Pie Lane, Sparkford. Mr Martin Harcourt. APPROVED.
8 PLANNING APPLICATIONS
One application had been received:
14/01922/TPO Application to carry out tree surgery works to 14
trees all part of YDC Tree Preservation Order 1976 (GR360512/125891. Ainstey Drive,
Sparkford. Mr T Mattravers.
The Clerk was asked to speak with Phil Poulton about this request as concerns were raised
as to what work was being done.
9 MATTERS ARISING
The Clerk said she had been informed by Mr Downton that Emma, the Manager at
McDonalds, had been replaced by a new Manager and that she had reduced the rubbish
collection round to within 500 metres of the restaurant. This would obviously have a great
effect on both Sparkford and Queen Camel in terms of litter not being picked up as it has
been. The Clerk was asked to find out the name of the new Manager and invite her to attend
our next meeting. She was asked to enquire if there has been a change in litter picking
policy as we have received complaints from residents.
b) Village Cafe
This was brought forward from last months meeting but Mr Tuck confirmed
that the Village Agent had now secured funding from Yarlington which will pay for any
expenses incurred in the running of the Village Cafe. These events will take place on the
last Tuesday of the month, in the village hall, from 2.30pm till 4pm the dates are
27th May, 24th June and 29th July. Andrea de Berker
requested the support of Parish Councillors if they could attend.
c) Dog fouling in cricket ground
The Clerk confirmed she had spoken to the Dog Warden who said she would put up
signs advising dog walkers to pick up their dog litter. She said this is very difficult to
enforce and suggested that if people see owners not picking up they should request they do
so; if they dont feel comfortable doing this they can always contact the Dog Warden
giving descriptions/names of the owner(s) concerned and she can issue Fixed Penalty Fines.
The Clerk has put this information in the Parish Newsletter.
Mr Braithwaite said he had seen two culprits leaving mess on the cricket ground one
was a fox and the other a badger.
d) Village Hall request for skirting board funding
Mr Tuck said as he hadnt received any quotations for this work then it
should be removed from the Agenda. If the cost wasnt too much the Village Hall
Committee would be able to cover this.
10 PAYMENT OF ACCOUNTS
a) Clerks Salary & Expenses
The Clerks salary of £265.07 and expenses of £13.08 were approved.
b) Adoption of NALC Financial Regulations
After a short discussion these new regulations were adopted.
c) Assets Register
Following a short discussion at the last meeting the Clerk had spoken to our
insurers to check on adding items to the Assets Register and had found this need not be
done. Mr Braithwaite had also taken advice on this and came up with the same response.
d) Sparkford Copse Trust request for annual grant
The Clerk had received this request which was approved by the Council.
e) Renewal of Parish Insurance
The Clerk had received the renewal details for the parish insurance. Came &
Company have given our quotation via Hiscox Underwriting at a premium of £278.95 which is
£47.90 cheaper than last year. Councillors voted to approve the quotation. The Clerk will
complete the required forms and post off a cheque.
a) South Somerset CAB
The Clerk had received a letter of thanks for the grant given.
b) Somerset Community Justice Partnership
The Clerk had received a letter of thanks for the grant given.
12 ANY OTHER BUSINESS
Mr Crawford reported on an email received from Steve Hunt from the Cricket Club
in relation to last months meeting. After a short discussion it was agreed that Mr
Crawford reply to the email.
13 QUESTIONS/COMMENTS FROM COUNCILLORS
Mr Braithwaite asked if the Clerk ever received a raise in salary. Mr Crawford
said her remuneration is in line with the NALC pay structure for part-time Clerks hourly
rates. Mr Braithwaite asked if she was ever given a bonus. Mr Crawford said he would
discuss the matter with the Clerk outside the meeting.
14 ITEMS FOR FUTURE AGENDA
15 DATE OF NEXT MEETING
Monday, 2nd June 2014
There being no further business the meeting closed at 9.30pm