Home Page

MINUTES OF THE MEETING OF SPARKFORD PARISH COUNCIL
HELD ON MONDAY 12th MAY 2014 AT 8.00 PM
IN SPARKFORD PARISH HALL

Present:
Mr J Crawford – Chairman
Mr T Tuck – Vice Chairman
Mr A Bourke
Mr D Braithwaite
Mr L Piper
Mr K Davis
Mr P Downton
Mr M Lewis – County and District Councillor – Camelot Ward

Also present: 2
members of the public
In attendance: Mrs K Bourke – Clerk

After a short opportunity for members of the public to address the Council, the Chairman opened the meeting at 8.00 pm.

1 APOLOGIES FOR ABSENCE
Apologies had been received from Councillor Lewis and PCSO Mead.

2 DECLARATIONS OF INTEREST  There were none.

3 APPROVAL OF LAST MONTH’S MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate record of last month’s meeting.

4 CRIME/NEIGHBOURHOOD WATCH
The Clerk read out a report from PCSO Mead who was unable to attend the meeting.

5 COUNTY/DISTRICT COUNCILLOR
Councillor Lewis had indicated he had nothing to report.

6 HIGHWAYS
a) Speed Indicator Devices
The Clerk had received a communication from Dave Grabham who was in charge of the SID programme. County are considering the possible transfer of SID functions to the Parish/Town Councils. It is difficult to put a precise cost on this at present because each Parish/Town council is unique although it is anticipated that there will be a minimal cost. The Clerk had indicated that Sparkford would be interested and that Mr Braithwaite had already indicated his willingness to take on responsibility for the SID’s should they be transferred to our control. SCC would provide the software and training and Mr Downton indicated he would be willing to donate a computer. As soon as further information is received it will be presented to the Council.

b) Minor Improvement Scheme
Councillors had been informed that a meeting had been arranged between Lydia Howarth of SCC, Area Traffic Engineer Gary Warren and ourselves. This is taking place at 10am on Thursday 15th May, meeting in the Sparkford Inn car park. Everyone who was free was urged to attend. Meanwhile a list of road safety requests should be discussed tonight so they could be presented at the meeting. After discussions the following measures were suggested:

1) Bottle neck at the roundabout end of the High Street, perhaps trying a  rubber one first to see its effectiveness.
2) A similar device at the London Road entrance to the village, which could possibly also be used as a crossing to the main hall car park if it was positioned near the bus stop. This would be much safer as it would be removed from parents and children crossing by the junction of Church Road and The Avenue.
3) HGV signage throughout the village as previously discussed.
4) Check on the road signage etc for the new affordable housing being built in Sparkford Road.

c) Other Highways issues
Mr Tuck said the street light in Manor Close was still on 24 hours. The Clerk will report this again.  It was also reported that a resident of Ainstey Drive had complained about the noise of the cattle grid at the entrance to Hazlegrove School. The Clerk confirmed she had spoken to the Estates Manager last summer who advised that the cattle grid didn’t belong to the school but he would try to remedy the situation. The Clerk was asked to contact him again to find out the owner of the land so we could speak directly to them.

7 PLANNING DECISIONS
One planning decision had been received:
14/01080/FUL – Change of use of annex to separate dwelling house. Cherry Pie Cottage, Cherry Pie Lane, Sparkford. Mr Martin Harcourt. APPROVED.

8 PLANNING APPLICATIONS
One application had been received:
14/01922/TPO – Application to carry out tree surgery works to 14 trees all part of YDC Tree Preservation Order 1976 (GR360512/125891. Ainstey Drive, Sparkford. Mr T Mattravers.
The Clerk was asked to speak with Phil Poulton about this request as concerns were raised as to what work was being done.

9 MATTERS ARISING
a) McDonalds
The Clerk said she had been informed by Mr Downton that Emma, the Manager at McDonalds, had been replaced by a new Manager and that she had reduced the rubbish collection round to within 500 metres of the restaurant. This would obviously have a great effect on both Sparkford and Queen Camel in terms of litter not being picked up as it has been. The Clerk was asked to find out the name of the new Manager and invite her to attend our next meeting. She was asked to enquire if there has been a change in litter picking policy as we have received complaints from residents.

b) Village Cafe
This was brought forward from last month’s meeting but Mr Tuck confirmed that the Village Agent had now secured funding from Yarlington which will pay for any expenses incurred in the running of the Village Cafe. These events will take place on the last Tuesday of the month, in the village hall, from 2.30pm till 4pm – the dates are 27th May, 24th June and 29th July. Andrea de Berker requested the support of Parish Councillors if they could attend.

c) Dog fouling in cricket ground
The Clerk confirmed she had spoken to the Dog Warden who said she would put up signs advising dog walkers to pick up their dog litter. She said this is very difficult to enforce and suggested that if people see owners not picking up they should request they do so; if they don’t feel comfortable doing this they can always contact the Dog Warden giving descriptions/names of the owner(s) concerned and she can issue Fixed Penalty Fines. The Clerk has put this information in the Parish Newsletter.
Mr Braithwaite said he had seen two culprits leaving mess on the cricket ground – one was a fox and the other a badger.

d) Village Hall request for skirting board funding
Mr Tuck said as he hadn’t received any quotations for this work then it should be removed from the Agenda. If the cost wasn’t too much the Village Hall Committee would be able to cover this.

10 PAYMENT OF ACCOUNTS
a) Clerk’s Salary & Expenses
The Clerk’s salary of 265.07 and expenses of 13.08 were approved.
b) Adoption of NALC Financial Regulations
After a short discussion these new regulations were adopted.
c) Assets Register
Following a short discussion at the last meeting the Clerk had spoken to our insurers to check on adding items to the Assets Register and had found this need not be done. Mr Braithwaite had also taken advice on this and came up with the same response.
d) Sparkford Copse Trust request for annual grant
The Clerk had received this request which was approved by the Council.
e) Renewal of Parish Insurance
The Clerk had received the renewal details for the parish insurance. Came & Company have given our quotation via Hiscox Underwriting at a premium of 278.95 which is 47.90 cheaper than last year. Councillors voted to approve the quotation. The Clerk will complete the required forms and post off a cheque.

11 CORRESPONDENCE
a) South Somerset CAB
The Clerk had received a letter of thanks for the grant given.
b) Somerset Community Justice Partnership
The Clerk had received a letter of thanks for the grant given.

12 ANY OTHER BUSINESS
Mr Crawford reported on an email received from Steve Hunt from the Cricket Club in relation to last month’s meeting. After a short discussion it was agreed that Mr Crawford reply to the email.

13 QUESTIONS/COMMENTS FROM COUNCILLORS
Mr Braithwaite asked if the Clerk ever received a raise in salary. Mr Crawford said her remuneration is in line with the NALC pay structure for part-time Clerks hourly rates. Mr Braithwaite asked if she was ever given a bonus. Mr Crawford said he would discuss the matter with the Clerk outside the meeting.

14 ITEMS FOR FUTURE AGENDA
Street Sweeping

15 DATE OF NEXT MEETING
Monday, 2nd June 2014
There being no further business the meeting closed at 9.30pm
KB/13.05.14

Home Page
Previous Minutes