1 APOLOGIES FOR ABSENCE
Apologies had been received from Mr Downton.
2 DECLARATIONS OF INTEREST
Mr Piper declared an interest in item 3 (a).
3 APPROVAL OF LAST MONTHS MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate
record of last months meeting.
a) Approval of June Minutes
Mr Piper left the meeting.
Mr Crawford said a parishioner had made an objection to some points being missed from the
June Minutes. He then distributed copies of the points to each Councillor. He then
said that as the June minutes had been proposed for approval, seconded and carried we
cannot just go back and change them. Mr Braithwaite asked if we could we attach them as an
addendum. Mr Crawford said we could add the 7 points in the interest of clarity and
information as a separate sheet to the Minutes.
Mr Bourke said he didnt agree with the comment that the affordable housing will
be onion ringed as we had been very lucky to get this clause for the affordable housing at
Bennet Close. It should state that it will "hopefully" be onion ringed. Apart
from that he was happy with the comments.
Mr Davis proposed the amendment to the points and all Councillors agreed to the amendment.
Mr Crawford then asked if Councillors were minded to have the comments (with the
amendment just agreed upon) attached as an addendum to the June minutes. Mr Tuck proposed,
Mr Davis seconded and all Councillors present were in favour.
Mr Braithwaite said he wanted it to be said that the Clerk reported what had been said.
The Clerk was only doing her job.
4 CRIME/NEIGHBOURHOOD WATCH
Mr Westwood said there had been three incidents, two involving the Sparkford Inn
and a minibus which dropped off people who went round the village purporting to sell
Over the last 10 years the Neighbourhood Watch have given away between £2,000 and
£3,000 to various village organisations and provided two defibrillators. He wondered if a
village fund could be set up for the benefit of the community.
The Clerk read out the Police report. There had been 1 robbery, 1 non-dwelling
burglary, 1 violence against the person, 1 criminal damage, 1 shoplifting and 1 other.
Calls to the Force Services Centre were 4 x anti-social behaviour, 4 x crime, 9 x general,
14 x public safety/welfare and 15 x transport/traffic.
Both she and John Winfield will now be covering the A303 South which covers from Ilchester
to Henstridge and everything in between. The new Beat Manager is PC4073 Katie Maun.
Sparkford Community Speed Watch have handed back the equipment as they were unable to get
anyone to take it on to organise rotas and input the figures. She is trying to hold a beat
surgery to co-incide with the village café.
Mr Crawford said both he and Mr Bourke attended a meeting held by the local Police
about the new beat boundaries. They are being asked to do more with less money. They have
had £52 million cuts and another £10 million cut is in the pipeline. Although the
officers were very positive to do their best with what they have been given. We will have
to wait and see and realise Thelma is being spread thinly so not to expect to see her
around as often.
5 COUNTY/DISTRICT COUNCILLOR
Mr Lewis said in regard to the District Council the Local Plan should be agreed
by the members of South Somerset District Council on 21st of this month at a
full Council meeting.
In relation to the County Council there is a Health & Wellbeing fund giving grants
from £500 to £1000 available this year. He is open to suggestions.
Mr Bourke asked does this have to be matched with funding from the organisation in
question. Mr Lewis confirmed this. Mr Bourke also asked if a sum could be put towards a
larger project eg the trim trail on the playing field needs replacing but would cost more
than the amount available. Mr Lewis said this is perfectly possible.
a) Small Improvement Scheme
The Clerk said she had forwarded the recent SID reports to Lydia Howarth but had
heard nothing back relating to the gateways or HGV signage. She will contact Ms Howarth to
see the status of this request.
7 PLANNING DECISIONS
Two planning decisions had been received:
a) 14/02586/FUL erection of two buildings for use as animal
shelters/feed stores. Land OS 7267 Church Road, Sparkford. Ms Wendy Evans. REFUSED.
b) 14/02320/OUT outline application for the erection of a dwelling
house and garaging using existing access. Provision of a car park for the exclusive use of
the church, including new access. Land adjoining St Mary Magdalene Church, Church Road,
Sparkford. Mr Andrew Hopkins. REFUSED.
8 PLANNING APPLICATIONS
One planning application had been received:
a) 14/02879/OUT Outline application for the erection of a bungalow
(with some matters reserved). Land at F J Reeves & Sons premises, Wolfester Terrace,
Mr Crawford said that in 1996 planning permission was granted for this bungalow but it had
a 106 agreement linking the bungalow to the business premises. This planning permission
has now lapsed because they were unable to get funding with the 106 agreement attached to
the permission. It is now being reapplied for without the 106 agreement. Mr Reeves wants
to refurbish and renovate buildings on the site and the proposal is that Mr Paul Reeves
will sell his house in Queen Camel to raise capital and to build the bungalow for him and
his family to live in.
9 MATTERS ARISING
The Clerk said she had received a phone call from someone called Emma who said
she was a McDonalds Consultant and that the Manager had passed her a copy of the
Agenda. She was unable to attend but asked if there were any specific problems. The Clerk
mentioned the rubbish and the boundary fence. She explained that the Manager travelled 1½
hours each way to work and on a Monday had to do the early shift leaving him unable to
attend the PC meeting. However she was trying to get him to swap shifts to do a Monday
afternoon so he could attend our meeting.
b) Clearing the River Cam
The Clerk had contacted the Environment Agency and her letter had been passed to
the correct person. They had asked for specific points where this work was being
considered and had just got Mr Davis to mark these on the map. She will forward the map to
the EA and they will consider the request for use of their equipment to carry this work
c) Wessex Water
Mr Crawford welcomed Mr Barker of Wessex Water to the meeting. Mr Barker said he
was the Sewerage Manager for Wessex Water looking after matters in our area.
He said since April this year six incidents had been reported and from April 2013 to March
2014 15 incidents were reported.
Mr Davis said he lives in Church Road and when it rains heavily the sewage comes out of
the manholes. He reported this in February. The sewers werent blocked but they just
cant cope and water must be getting in causing these problems. The drains need to be
improved with all the building in Sparkford.
Mr Tuck said between Christmas and New Year with the heavy rainfall he couldnt
use his downstairs toilet. This was reported. It just backs up. In the field above Manor
Close the manhole is overtopping and pouring into the ditch this is from the High
Street. Wessex Water did come out in March or April and carried out some work on the
manhole. The problems are that the old porous system has been fitted into the new
pipework. There are problems in the High Street and now the Old Coal Yard development is
due to connect up to the High Street sewers this all comes into Ainstey drive and
to the manhole at Manor Farm in Church Road.
Mr Barker said he had arranged for the catchment CCTV survey which is approximately 2
kilometres and any defects will be resolved. If there are fat deposits, rags etc then
households will be leafleted and routine maintenance carried out. With regard to the
proposed new developments they are only allowed to connect their foul water. No surface
water is allowed to be connected. He also said these problems only happen in bad weather.
In the works completed 10 years ago the 100ml pipes were replaced with 225ml pipes. No-one
actually needs to consult Wessex Water to attach themselves to the sewer. He reminded the
Council that Somerset County Council are the local lead authority for flooding.
Mr Barker had brought three different leaflets along to be distributed. They were:
1. A Guide to changes in Sewer Ownership
2. Sewage Flooding
3. Dont flush it, bin it
Mr Tuck said there was an upgrade in 2004 from the Ainstey Drive development up to the
railway line and then it stopped.
Mr Barker asked Mr Tuck to point out on the map exactly where the problem areas were.
Mr Tuck then asked if Wessex Water had considered taking the pipes across the fields
directly up to the Sparkford Hill Lane entrance of the sewage works. Mr Barker said this
may be possible.
Mr Lewis raised the issue of Hazlegrove School. There is a bad odour in the High Street
where Hazlegrove School connects to the Wessex water sewer in the High Street. In holiday
periods there is obviously less pumping which causes this odour. The Clerk said she had
reported this approximately two years ago and it was confirmed the problem came from the
school and that Wessex Water would be speaking to them about upgrading their pumping
system. Nothing more was heard about this matter.
Mr Davis said it was mostly clear water coming up from the manhole so there must be a
massive ingress problem somewhere. Mr Bourke asked if the porosity of the pipes would be
visible when surveyed. Mr Barker said this will show up.
Mr Crawford asked if we would get feedback after the CCTV survey is completed and Mr
Barker said we would get all the information.
Mr Crawford thanked Mr Barker for attending the meeting.
d) Cattle grid at Hazlegrove School
After much effort the Clerk had managed to convey our request for the central
cattle grid to be filled in to the Highways Agency. This is now in the hands of the
Managing Agent who looks after this parcel of land and they were hopeful of getting the
work carried out in the summer holidays.
e) Milk tankers in Church Road
Although the Clerk had contacted Ms Edwards at Gregory Distribution she had not
received any reply. She will try to get in touch with her.
f) Jubilee Stone
The Clerk said that the date now agreed for the installation was Saturday 16th
August. Mr Piper had organised for the hole to be dug prior to this and for the stone to
be taken off the back of the stone masons flatbed on the day. The Clerk will inform
everyone once she knows a timing and will let the Western Gazette know as well.
10 PAYMENT OF ACCOUNTS
a) Clerks Salary & Expenses
The Clerks salary of £243.87 and expenses of £17.49 were approved.
b) Request from Weston Bampfylde PCC
The Clerk had received the annual request from Weston Bampfylde PCC for their
grant but had also requested an increase as maintenance costs have substantially increased
over the last 15 years. After some discussion the Councillors agreed to pay the normal
grant of £100 but will discuss at the next meeting whether to put this on the Agenda when
the Precept is agreed for the next financial year.
11 CORRESPONDENCE None had been received.
12 ANY OTHER BUSINESS
Mr Braithwaite said the dog bin by the electricity sub-station had vanished. Mr
Crawford said he would look in the field to see if someone had thrown it over the fence
but if not then the Clerk will contact Street Scenes at SSDC.
13 QUESTIONS/COMMENTS FROM COUNCILLORS There were none.
14 ITEMS FOR FUTURE AGENDA
1. War Memorial
2. Weston Bampfylde PCC
15 DATE OF NEXT MEETING
Monday, 1st September 2014.
There being no further business the meeting closed at 9.10 pm.