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MINUTES OF THE MEETING OF SPARKFORD PARISH COUNCIL
HELD ON MONDAY 1st SEPTEMBER 2014 AT 8.00 PM
IN SPARKFORD PARISH HALL

Present:
Mr T Tuck – Vice Chairman
Mr A Bourke
Mr D Braithwaite
Mr L Piper
Mr K Davis
Mr P Downton
Mr M Lewis – County and District Councillor – Camelot Ward

Also present: 1
members of the public
In attendance: Mrs K Bourke – Clerk & PCSO Thelma Mead

After a short opportunity for members of the public to address the Council, the Chairman opened the meeting at 8.00 pm.

1 APOLOGIES FOR ABSENCE
Apologies were received from Mr Crawford.

2 DECLARATIONS OF INTEREST
Mr Tuck declared an interest in item 8 (b)

3 APPROVAL OF LAST MONTH’S MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate record of last month’s meeting.

4 CRIME/NEIGHBOURHOOD WATCH
PCSO Thelma Mead reported that there had been six crimes reported in August:

Non dwelling burglary
Criminal damage
Theft from the person
Taking of a pedal cycle
Two others
No statistics on calls to the Force Services Centre were available due to the changes.

The Clerk had emailed details of a car parking illegally on the pavement at the top of Church Road and PCSO Mead had managed to speak to the owner and got him to move the car to the overflow parish hall car park. She asked if he would be allowed to park there in future. Mr Tuck said we had received requests like this before but as we do not own the land the Parish Council feel unable to give permission. The Clerk reported that the corner house at Cedar Court has its own parking space through the double gates at the top of Church Road. PCSO Mead was unaware of this and would speak to the owner again. She was also concerned about reports of 8-10 people living in the property and would follow up on this.

PCSO Mead said that the parking on Sparkford Road was now better as workers were now parking on site and most of the parking was done by delivery drivers. She will keep her eye on the situation.

5 COUNTY/DISTRICT COUNCILLOR
Mr Lewis said he would give the Clerk the footpaths map. There is a change in the footpaths procedure as far as the County and District Councils are concerned. If there is a footpath that is used regularly but is overgrown then the contract is now with Street Scenes who will undertake the work to make sure the footpath is clear and tidy. Any other problems should be reported to Eve Wynn at County.

6 HIGHWAYS
The Clerk said she had forwarded the latest SID reports to Lydia Howarth and also asked if there was any update on the small improvement scheme. She had replied that there was nothing further to report in terms of timescales but the Design Team Manager has been looking at further options for the gateways and does have some ideas. Unfortunately she has now left SCC but has given a contact email address to contact in future.

The question of moving the 30mph speed limit sign down towards the roundabout which would have a positive effect on speeding was again raised. Mr Lewis said that Queen Camel had been chasing a similar request but they had been waiting approximately 5 years for it to happen.

7 PLANNING DECISIONS
Four planning decisions had been received:

14/02654/FUL – Change of use of annex to separate dwelling. Cherry Pie Cottage, Cherry Pie Lane, Sparkford BA22 7AT. Mr Martin Harcourt. GRANTED
14/02994/TPO – Application to reduce all damaged willow trees to a pollard finish and to cut up and clear fallen and split trees in river. Land adjoining Mill Cottage, Church road, Sparkford. GRANTED
14/028789/OUT – Outline application for the erection of a bungalow. Land at F J Reeves & Sons premises, Wolfester Terrace, Sparkford. Mr Paul Reeves. The application is now withdrawn.
14/02481/OUT – Erect detached dwelling and form new access. Land adjoining Longhazel, Sparkford. GRANTED.

8 PLANNING APPLICATIONS
Three applications had been received:
a) 14/03023/FUL Erection of single storey infill extension and erection of two-storey extensions to rear of existing house and change of use of part of existing enclosed agricultural classified land to form extension to garden area. Mr & Mrs D Graham, Woodside House, Sparkford, BA22 7LH
All Councillors had now seen this application and the only comment was to do with the change of use of the agricultural classified land.
b) 14/03606/FUL Single storey rear extension. 4 Ainstey Drive, Sparkford. Mr & Mrs John Harris.
Two comments were made on this application. One was that providing the beech hedge screen is maintained (which was part of the conditions on the original planning consent) then approval is given. The other that conditions on the original development restricted further development and that this should be checked to see if this point is still extant.
c) 14/03789/FUL Erection of a building for use as animal shelter/ feed Store. Land OS 7267 Church Road, Sparkford. Ms Wendy Evans
Unfortunately, due to circumstances, no Councillors had seen this application. The Clerk confirmed that as far as she was aware the only change from the original application is that in the written application it now stipulated that it would be for use of calves; although in the written letter it stated cows, calves, sheep and chickens.
Mr Bourke said we needed to know if there would be cows and their calves on the field and if they would be separated. The noise from the cows would definitely disturb parishioners nearby.
The Clerk confirmed she would contact the Planning Officer concerned to find out more and would let Councillors know.

9 MATTERS ARISING
a) McDonalds
Unfortunately no representative of McDonalds attended the meeting. The ongoing issue is still litter.
b) War Memorial
The Clerk said she hadn’t received any further information on this topic but would put it on the October Agenda.
c) Weston Bampfylde PCC request for increased grant
It was agreed that this would be discussed at the December precept meeting.

10 PAYMENT OF ACCOUNTS
a) Clerk’s Salary & Expenses
The Clerk’s salary of 196.15 and expenses of 7.50 were approved.
b) Invoice from Stonemason
The Clerk confirmed she had received an invoice from Luke Grafton to cover fixing the Blue Lias village sign in place. This was for 228.00. She also confirmed she had received another donation of 100 to go towards this stone.

11 CORRESPONDENCE
None had been received.

12 ANY OTHER BUSINESS
a) Adoption of latest NALC update to Standing Orders
All Councillors had received the update prior to the meeting and it needed formally adopting. Mr Braithwaite proposed and Mr Downton seconded the adoption.
b) Environment Agency
The Clerk confirmed she had given the EA the exact stretch of river that we wished to clear and was still awaiting confirmation that we could use their equipment.
c) Gregory Distribution
The Clerk had sent a letter to Gregory Distribution via email on 28th July and again on 28th August as she hadn’t received a response. She had managed to speak to Sharon Edwards earlier but she said she hadn’t received anything from the Parish Council despite the Clerk having her correct email address. Ms Edwards sent a test email to the Clerk to enable her to reply to the email and send the letter once more.
As this was being discussed a milk tanker sped up Church Road towards The Avenue and had to brake sharply at the junction. Luckily PCSO Mead was standing outside the hall at this time and witnessed what happened. She will be getting in touch with Gregory Distribution about this.

13 QUESTIONS/COMMENTS FROM COUNCILLORS
Mr Bourke asked Mr Lewis if the Section 106 Agreement on the Old Coal Yard was subject to considerable change as it is now affordable housing. It had been a Legal Undertaking between the owner and SSDC, had this changed? Mr Lewis said he would speak with David Waddleton who deals with Section 106 Agreements and Legal Agreements. There have been instances on affordable housing where agreements did not exist any more.

Mr Braithwaite reported that all drains on Church Road were topped up and overflowing last week. It is quite obvious that there is flooding going on somewhere for this to happen. Mr Tuck asked the Clerk to write to Wessex Water about this overtopping of manholes. Mr Davis said routine maintenance such as gully cleaning was non-existent.
The Clerk was asked to put gully cleaning on the October Agenda.

The 30mph speed sign down passed Cam Cottages was completely overgrown and blocking the sign. Also at the junction to Wolfester Terrace the path is also overgrown and difficult to walk down. The Clerk will contact Highways about these two issues.

14 ITEMS FOR FUTURE AGENDA
a) War Memorial
b) Gully Cleaning
c) Gregory Distribution tankers
d) Environment Agency – clearing the river

15 DATE OF NEXT MEETING
Monday, 6th October 2014.
There being no further business the meeting closed at 8.30 pm.
KB/02/09/14

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