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MINUTES OF THE MEETING OF SPARKFORD PARISH COUNCIL
HELD ON MONDAY 15th MAY 2015 AT 8.00 PM
IN SPARKFORD PARISH HALL

Present:
Mr T Tuck –  Chairman
Mr D Braithwaite - Vice Chairman
Mr L Piper
Mr P Downton.
Mr K Davis
Mr M Lewis – County & District Councillor – Camelot Ward
Also present: 2 members of the public
In attendance: Mrs A Voysey – Clerk

After a short opportunity for members of the public to address the Council, the Chairman opened the meeting at 8.05 pm.

1 APOLOGIES FOR ABSENCE
Mr Wescott, Thelma Mead

2 DECLARATIONS OF INTEREST  None

3 APPROVAL OF LAST MONTH’S MINUTES
The Minutes were approved and signed by the Chairman as a true and accurate record of last month’s meeting.

4 CRIME/NEIGHBOURHOOD WATCH
A report from PCSO Thelma Mead had been previously circulated. No comments were made.

5 COUNTY/DISTRICT COUNCILLOR
ML had nothing to add to his report for the Annual Parish Council meeting other than to draw attention to his circulated rebuttal to an election campaign document from another candidate regarding a village plan/large scale development in the village. He added that he would support the Parish in seeking funding if it were to pursue a flood/drainage mitigation project.

6 HIGHWAYS

a) The SIS for Sparkford is one of a number of projects being implemented in the area. The latest expected date for the work is June 2015.
b) The Clerk and then Vice Chair met on site in April and measured the deeper potholes, noted the more general wear and tear of the bridge A359/The Avenue junction area. Photographs were also taken. There has been no response to the email sent to highways.

7 PLANNING DECISIONS

a) 15/00615/FUL Demolition of existing front porch, single-storey garage & workshop, Erection porch, two-storey side extension & single/two-storey rear extensions & access alterations 57 Church Rd, Sparkford, Mr & Mrs Stent PERMITTED WITH CONDITIONS
b) 15/01276/OUT Outline application for the erection of a dwelling house and garaging using existing access. Land Adjoining Mill Cottage, Church Road, Sparkford, Yeovil, Somerset, Mr A Hopkins REFUSED

8 PLANNING APPLICATIONS

a) 15/1666/FUL Change of use part of field to garden, double garage to replace existing single garage. Single storey extension to bungalow. Greystones, Weston Bampfylde Rd, Weston Bampfylde. All Coucillors had seen the application, no objections were made, Clerk to advise SSCD accordingly.
b) 15/01632/COU Use of land for the siting of 21 permanently occupied residential mobile homes Long Hazel Caravan Park, High Street, Sparkford. The applicant was given an opportunity to speak about the proposal, explaining that the accounts show the caravan park to be in decline. By providing 21 units for occupation for the over 50’s he hoped to meet local needs at affordable prices, reduce traffic flow to/from the site, employ 8 members of staff (including his wife, daughter and himself) and secure a future for Long Hazel Caravan Park.
The applicant was asked about drainage at the site and he responded that it is all existing. The plans had not been seen by all Councillors. An extension of time should be requested with SSDC for comments to be submitted.
c) 15/01816/FUL Demolition utility room/conservatory. Erection of single storey extension/sunroom to rear of property. The Laurels, Church Rd, Sparkford, BA22 7JN, Mr S Crewe. The plans were being circulated and would be returned for Clerk to pass on the comments.

9 MATTERS ARISING not included in other sections

a) Clerk to approach the Village Agent, Scout Leader and Village Hall secretary with a view to being included on the SLA Civil Contingencies Unit list
b) The project to resurface the parking area to the front of the Parish Hall would cost 2,840, selected as the best from three quotes. A grant of 1,000 from SSDC was available with The Parish Council being asked to contribute 10% i.e. 284. The Parish Hall Committee contributing the remainder (being 1,540) plus the cost of removing the curb upstand not included in the quote. The Parish Hall was willing to forgo its annual grant of 150 for 2015/16. On this basis DB proposed that the Parish Council contribute 300, seconded by KD. All were in favour.
c) The high fence at the Old Coal Yard site had been looked in to by ML and SSDC advised that it formed part of approved plans for the site, as such no action could be taken. However the possibility of early and fast growing planting to soften the impact of the fence was being investigated. It was also noted that the building company at the site had gone in to receivership and the future was therefore uncertain with regard to the landscaping and S106 agreement.
d) The Clerk had received an email from the manager of MacDonalds requesting a meeting with Parish Councillors. Clerk to arrange meeting, TT and LP to attend.

10 PAYMENT OF ACCOUNTS

a) The Clerk’s salary of 258.30 was approved.
b) Two quotes were considered from Came and Company via Hiscox Underwriting and from Aon. Comparisons were made between the two. LP proposed that the Came and Company Quote of 301.68 be accepted, this was seconded by DB. All were in favour.
c) SALC affiliation fees of 153.44.This was agreed.

11 CORRESPONDENCE
One email had been received from a resident of the Parish firstly noting that the bench at the Copse, given by Wessex Water, had been removed. Also, that there was an increase in large vehicles travelling at speed along Church Road. The Clerk to write to Palletline and Gregory’s.

12 QUESTIONS/COMMENTS FROM COUNCILLOR
DB suggested that the Parish Council should write to thank Sparkford Cricket Club for the good job they had done at the ground, to say that it is good to see so many children attending on Tuesday evenings and to congratulate them on how good the cricket ground looks now. KD also noted that the Club had problems with dog litter being left on the field which posed a health hazard to all cricketers using the ground. It was agreed that the Clerk write letter, including an invitation to the next Parish Council meeting, to the Chair of SCC and to prepare information about dog littering for the Village magazine.

DB was not happy with the explanation of the increase in the Parish Precept. ML to seek further clarification.

14 ITEMS FOR FUTURE AGENDA

a) Sparkford Cricket Club.
b) Flood mitigation; The culvert at Church Road and under the River Cam, ditch behind the garages to the east of Church Road.

15 DATE OF NEXT MEETING
Monday 1st June 2015, 8pm
There being no further business the meeting closed at 9.25pm
AV/13.05.15

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